====== COVID-19 Cheet Sheet ======




===== Closing the Toy Library and auto processes =====

If you decide to close the Toy Library, please allow mibase to go into sleep mode, so members do not receive automatic emails. 

I think it is a good idea to close until you have the new way of operating sorted, //there is no rush//, I think this new situation will be around for a while, //**get it right and understand the process**//.

===== Overdue Toys Auto Emails =====


You can switch off **all** auto emails (sleep mode)
Go to **Home - Home**  (the first page you see when you login)

{{:due_dates:home_page.jpg?400|}}


===== Membership Suspension =====


It is possible to extend membership periods by manually changing the expiry date, don't do this one at a time, email me and I will do a bulk update on all current members.

Alternatively, set membership status to **SUSPEND** (thanks Helen from NTL for this idea!)

[[suspend_memberships|Suspending Memberships]]


===== Allow members to renew their toys online =====


There is a new setting that allows members to renew overdue toys

**Settings - overdue_renew** set to **Yes**.


===== Changing due dates of Toys currently on loan =====

[[holiday_due|Changing Due Dates]]

To turn off just Overdues and Toys Due Emails, please email michelle@mibase.com.au


===== Changing the Return Period =====


The simplest way to alter the due date **before** loaning is to change the loan period in settings.
To do the go to **Home - Settings - loanperiod**

for example if you are to close for 6 weeks, the change the loan period from 14 to 42. 


===== Online Booking of Toys (Click and Collect) =====

The hold system is already in place and is being used by a number of Libraries, this system will be expanded in the next week or so, to incorporate a simple 'Member Toy List to be collected", and setting a Quarantine date for returned toys.  Other updates will include a Hold and Quarantine status to be added to the location column.


I haven't finished writing the instructions below, I will complete in the next day or so


===== Toy Holds =====


  * [[toy_holdsa|Toy Holds Setup]] 
 
  * [[hold_v1|Holds Process - Version 1]]
      
  * [[hold_v2|Holds Process Version 2]]


===== Appointments =====


To enable social distancing and the distribution of toy packs, please read below on how to setup an Appointment calendar.

[[setting_up_appointments|Setting up an Appointment Calendar]]


 

===== Member Instructions =====


For detailed Member instructions on how to Hold Toys and Book an Appointment (click and Collect), click below instructions

[[members_click_collect_instructions|Member Instructions]]



===== Returning, Quarantining and Checking toys =====


Click below link for instructions

[[quarantine|Returning, Quarantining and Checking toys]]