MiBase Wiki

The duty roster is generated every term based on the Roster preferences. Once the roster has been generated members can volunteer for a volunteer session/slot. The generation process creates a number of records/slots that represent the Toy Library opening sessions that require volunteers. To Generate a roster go to Members - Duty Roster - blue generate button at the top RHS of the page.

Once generated the roster will typically look like the below image, a toy library member can self allocate a session when they login to the member login, or admin can allocate a session to a member.

To allocate a session to a member in admin,

• go to Members - Duty Roster
• Press the green allocate button
• Select the member from the select box

To change the member in a session, select the blue Edit button or the blue change button, the change button makes the member select box visible.

Clicking the blue Edit button displays all the edit options, it is possible to change the role, stats, hours and add some comments.

Setting up Roster Preferences Instructions on how to Generating a Roster

This function restricts the roster coordinator role to a few “committee members”, this function allows selected members to be able to allocate themselves in the Coordinator role in the member login, but restrict general members from selecting the roster slot.

In member login a general member sees this for a coordinator slot

An allocated roster coordinator sees this

In settings set the mem_coord_off = Yes

• Go To member details and create a new event for that member.
• add a new Roster Coord event

Make sure you have an event type called Roster Coord with description Roster Coordinator. To add this event go to Members - Select Boxes - Event Types. *** Note: Before generating the Roster, make sure you have divided up the volunteer sessions into Member and Coordinator roles. Please refer to Roster Preferences for detailed instructions.